Microsoft Outlook saves email messages, calendars, contacts, tasks, notes, and other items in an OST or PST file on Windows and SQLite database on Mac. However, it provides a way to archive mailboxes in an OLM file on Mac. This article provides instructions on how to check Outlook for Mac PST file location and other queries related to Outlook data files on Mac OS.
PST file is a mailbox format that Outlook application uses to store its data items like emails, contacts, calendars, etc. The point to note here is that PST file is used by Windows Outlook application.
In fact, Outlook for Mac has no relation to PST format other than the fact that it has a native option to import PST data file. Outlook for Mac uses OLM file format to store its mailbox items and treats PST as a Windows archive file.
Since PST format is always associated with Microsoft Outlook, people have a misconception that it also stores mailbox data on mac OS. That is not the case. Outlook for Mac does not store messages as PST file.
No, Outlook for Mac does not create PST file. As explained earlier, it saves the mailbox data in an SQLite database and provides an option to create OLM file to archive the data. But, there is no option to create a local PST file.
I recently had to help a client move from one Mac to another, during the process one task proved more challenging than originally anticipated. I wanted to share my info in the event that it helps someone out there. In Outlook 2016 for Mac, Microsoft in its infinite wisdom, has changed the default location of the email profile folder. The new location is not well documented, and I stumbled upon it on an obscure forum post, the location is
Export your Outlook for Mac email messages, contacts, calendar items, tasks, and notes to a .olm file and note the location where you save that file. If moving from one Mac to another, transfer the .olm file to the new one.
In Outlook for Mac 2011 version 14.2.4 and earlier versions, data was appended to the same log file for every Outlook session. In Outlook for Mac 2011 version 14.2.5 and later versions and in Outlook 2016 for Mac, every time that you quit and start Outlook when logging is enabled, a new log file is created.
In Outlook 2016 for Mac version 15.12.3 and later versions, the log file opens in the Console and you can view it while Outlook is running. Each entry has a name that identifies the feature that is being logged. The following table lists the label for each feature.
The log file may also contain user information. This includes user name, sender and receiver's email addresses, and the contents of the user's email messages, notes, tasks, calendar, and contacts. Microsoft does not use this information to contact users without their consent. If you are concerned that the data file contains sensitive or confidential information, you may review the contents of the data file by using text-editing software and then remove the information from the file before you send the data file to support professionals. Authentication information is not included in the log files.
ScanPST mostly validates and corrects errors in the internal data structures of a .pst file. The .pst file is a database file. Therefore, structures such as BTrees and reference counts, are checked and repaired as necessary. These low-level objects have no knowledge of the upper-level structures, such as messages, calendar items, and so on, that are built upon them.
We do not recommend that you change the default location of your Profile folder for Microsoft Outlook 2016 for Mac, or your Identity folder for Microsoft Outlook for Mac 2011 to an external hard disk or to a network. Additionally, using a mail identity or profile that is located on an external hard disk or on a network is not supported in either version of Outlook for Mac.
Like Microsoft Entourage for Mac 2008, Outlook 2016 for Mac and Outlook for Mac 2011 are intended to be purely locally cached mail clients. Changing the location or using a mail identity that is located on an external hard disk or a network is not supported.
One way is to create a full backup of Outlook using Time Machine on Mac. The other way is to export Outlook 2016 for Mac items into an archive file. You can follow either way below to back up your Outlook items.
When your files get lost or deleted on Mac, you can immediately restore them from a local or an external Time Machine backup disk. With Outlook 2016 Time Machine backup, it's also a handy option to bring the lost Outlook emails back:
If you didn't have Outlook backup or get Outlook 2016 backups lost in Mac, powerful Mac file recovery software can help. EaseUS Data Recovery Wizard for Mac with its email recovery feature supports Mac users to scan Mac hard drive and find the lost Outlook data or the Outlook backup with ease.
When the recovery process completes, you can find the Outlook 15 folder and copy it back to the location: /Users/username/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles folder. Then you may restart Outlook 2016 on Mac, your lost Outlook email and other data should be available for you to use again.
PST, short for Personal Storage Table, is an Outlook data file that contains messages, contacts, calendars, etc. user data. When you create an Outlook account, it will automatically generate a PST file by default.
Usually, a PST file can also be used to backup and export items like email messages, contacts, calendars, task data, etc. from any type of email account. When you mistakenly deleted a PST file on Windows PC, don't worry and you may refer to Recover Deleted PST file in Outlook 2019/2016/2013 for help.
Select Browse, browse to the .ost file that you copied in step 1, and then select Open. If you want to create a new .ost file, browse to the location where you want to save the new .ost file, type the file name that you want to use, and then select Open. Outlook will create the new .ost file (The screenshot for this step is listed below).
TIP: By default, Outlook 2016 stores PST files in the C:\Users\USER\Documents\Outlook Files folder. I like to store the file in my OneDrive Folder to keep it synced up with my other laptops.
I just started using outlook (2016) after 15 years with Thunderbird and am not sure about the purpose of the archive. Creating that data file and saving it to the hard drive does what? is it saving all the messages in all the folders in case anything needs to be restored?
I need to create these archive folders in order to preserve my historical e-mail without incurring data usage charges with my IMAP connection. My question is about readability of those archive messages. Do you access and read them in this archived location in the same way? that is, is there any conversion required?
Another option of course is to open the attachment in Word or Excel that you were working on, and using the File > Save As option to save a copy of the temp outlook file to another location that is more user friendly.
Did you select an Unlimited mailbox size limit in GWSMO? If so, your local PST file might have reached its maximum size, which can cause errors or prevent GWSMO from syncing with Google Workspace. By default, Outlook limits the size of a local PST file to 20 GB (for Outlook 2007) or 50 GB (for Outlook 2010, 2013, 2016, or 2019). To fix the problem, you need to limit the mailbox size in GWSMO. For details, go to Set a local mailbox size.
Are you wondering how to how to change the location of your Outlook Data file? Here in this article learn 3 effective solutions on how to achieve them. If you are looking for a Quick and a safe way to migrate them, Remo Outlook Backup and Migrate is effective migration utility to move your Outlook data files without any risk and hassle
Yes, with this guide you can effortlessly migrate your Outlook data file to a preferred location. You can easily migrate your Outlook data file to a preferred location. Here in the below section, you learn how to locate and how change outlook data file location effortlessly. Read more to know the hassle-free solutions below
Due to some unforeseen circumstances if you encounter scenarios like lack of storage space in the drive, non-synchronization of OST file while connected to the internet, or if you want to migrate the location of your Outlook Data file for any personal reasons, click on the below-listed table to navigate to your preferred section
Changing the location of your Outlook Data file can get really troublesome. Also to manually change the location without a proper understanding of the complete process is risky. Any flaws while moving the OST and PST file can result in the loss of your Outlook data. This is why we recommend you make use of a safe and one-of-a-kind Outlook migration tool called Remo Outlook backup and migrate. Remo OBM can effortlessly move the Outlook data file to the desired location with a user interface that can save you a lot of stress.
The OST file on your hard drive is responsible for saving all the work progress you have done when offline. Changing the location of your OST file is a bit tricky as it involves making changes in the registry, especially for Outlook 2013 and later versions. However, you will be able to change the pathway of the file by following the steps mentioned below.
You need not move your OST file to another computer to use Outlook there. When you add your account to Outlook there and enable Cached Exchange Mode, a new OST file is created where you can get all your data. 2b1af7f3a8